How to use BoothBot: scan business cards, capture leads, and follow up — the complete guide.
BoothBot turns every business card you collect at a trade show into a structured contact in a Google Sheet — within 30 seconds, from any device, in any of four channels. Snap a photo, send a voice note, paste an email. The bot does the OCR, the data extraction, the deduplication, and the timestamping. By the time you finish the conversation, the contact is already in your sheet and ready for follow-up.
Last updated 2026-05-25 · DaGaMa Intelligence · ~12 min read
How to scan business cards at a trade show with BoothBot.
Outcome: every business card you receive becomes a structured row in your Google Sheet, with name, title, company, email, phone, and timestamp — captured in roughly 30 seconds per card. Time to first capture: about 90 seconds from first sign-up.
Best for: show-floor lead capture, conference networking, anywhere you collect more cards than you can hand-type.
Pick a channel.
Snap the front of the card.
BoothBot reads it back.
The row lands in your Sheet.
Mockups above approximate the BoothBot experience across channels. Email addresses and sender names are blurred for privacy.
Frequently asked questions.
What channels does BoothBot work in?
Telegram, WhatsApp, WeChat, and web. All four use the same backend, the same Google Sheet, and the same team data. Pick the channel your prospect already has open on their phone — every captured card lands in the same place regardless.
How accurate is the business card OCR?
On clean, modern English-language cards, BoothBot exceeds 98% field accuracy. On non-Latin scripts (Chinese, Japanese, Arabic, Hebrew, Russian) accuracy remains above 95% thanks to DaGaMa Intelligence's vision model. Specialist domain names occasionally need correction; the bot stores the correction and improves the next read.
Does BoothBot work offline at trade shows where Wi-Fi is weak?
The capture itself (photo + chat upload) needs basic mobile data, but the queue handles flaky connections gracefully — your photo retries until it reaches BoothBot. The OCR + Sheet write happens server-side, so the heavy work is not on your phone.
Can multiple team members capture into the same sheet?
Yes. Each team member runs their own BoothBot conversation, but the shared Drive Sheet accumulates every capture. You see a "captured_by" column showing which team member scanned which card, useful for routing follow-up to the right rep.
How much does BoothBot cost?
See pricing for current tiers. The 3-Show Bundle is the choice professional exhibitors make — it works out cheaper per show than three single-show passes and covers your full annual show calendar for most ICPs.
How do I correct an OCR mistake or add extra details after the card was scanned?
Reply directly to the BoothBot confirmation message for that contact — in Telegram, WhatsApp, or WeChat — with the correction or extra detail in plain language. "Company should be Beacon HQ not Bacon HQ", "they confirmed the order on Wednesday at $4.20", "add their WeChat ID bs_supplier_2024". BoothBot reads the reply, updates the same Sheet row, and stores the correction so similar text reads correctly next time. No duplicate row, no separate correction flow.
How is BoothBot different from card-scanning apps that came before it?
Older card-scanning apps lock data into the app itself, charge per-card, and require staff at the booth to learn a new tool. BoothBot lives inside Telegram, WhatsApp, and WeChat — tools your team already uses — and writes to a Google Sheet you own forever, regardless of whether you keep paying.
Can I switch channels mid-show — start in WeChat then continue on Telegram?
Yes. Open your dashboard → Channels tab → "Switch active channel". DaGaMa sends a confirmation prompt to your current channel; tap confirm and the bot follows you to the new one. The single-active rule prevents accidental double-capture of the same card across channels. Your data, sheet, and team all stay the same — only the chat surface changes.
I need help — how do I contact support?
Type "/support" in any channel (Telegram, WhatsApp, WeChat, or the web chat) — the bot asks for your issue in the next message and opens a ticket. A real person replies to your account email within the hour (usually under 30 minutes during show season). On the website, the floating "?" Helper widget in the corner answers most common questions instantly; for anything it cannot, tap "Talk to a human" to escalate.
Capture your first card.
Sign up with your email. BoothBot is ready in your Telegram, WhatsApp, and WeChat within 30 seconds. The first 24 hours are unlimited and free — every card you scan stays in your Drive Sheet forever.
Last updated 2026-05-25. Questions? Contact us